Whether rearranging the furniture in your existing offices, or moving into a different facility, a move can disrupt operations and productivity. A key component of an office move is the actual packing and preparation of materials being moved.
Single piece recyclable plastic crates are recommended for office packing, due to their ease of packing and speed of moving. All packing should be completed prior to the actual start of the move. Packing while moving crews are working on move day can cause significant delays and safety concerns. Personal belongings should be moved separately from the company-owned items.
Here are seven packing tips for your office move:
- Desks – It is necessary to empty desks completely. Writing instruments, paper clips, and other loose items should be sealed in plastic bags or envelopes. Tape these items to the inside of a desk drawer. Paper management systems, current working papers, books and items on top of the desk should be packed in a crate. Protect all glass receptacles with packing paper or other material in the crate.
- Bookcases – All contents should be packed in crates or book boxes. After packing, remove the shelves and tape together with removable packing tape. Remove the shelf pins and pack in a plastic bag or envelope. Tape these items to the back of the bookcase.
- Smaller office machines (scanners, printers, etc.) – Do not pack these items into a crate. Leave the machine on top of the desk or stand. Disconnect all components. Small items, such as power cords and USB cables should be packed in plastic bags and taped to the machine. Copying or printing machines containing liquid or fluid must be drained.
Tip: if equipment is leased, check with your vendor prior to moving the equipment.
- Upright filing cabinets – These cabinets will generally be moved with contents intact, evenly distributed throughout the cabinet. Tighten the internal draw to hold drawer contents in place. Lock the cabinet if possible. If not possible, secure each drawer with filament tape or stretch wrap. If locked, remove the key and store in a safe place.
Tip: If the file has a punch-in lock and you do not have the key, wrap filament tape around the lock to avoid accidental locking.
- Lateral filing cabinets – These cabinets should not be moved with the contents intact. Pack all of the contents in crates, and secure the drawers by locking or with tape as above.
- Supply and storage containers – All contents should be packed in crates. Lock, tape or stretch wrap the cabinet doors closed.
- Pictures/bulletin board – Remove all the tacks and paper items. Consolidate small pictures to fill a crate. Packing paper should be placed in empty spaces between the pictures, within the crate.